Accounting Guidelines & Procedures

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This page contains the Controller's Office accounting guidelines, policies, and procedures for Citywide use.
All documents below are in .pdf format unless otherwise specified.

 
Year-End Instructions
Fiscal year-end instructions and deadlines are posted here. Also included are schedules for month-end closing, interest distribution, and payroll (LDS) processing.

Fiscal Year 2019-2020 Close
Year End Close Presentation (Kickoff) – 5/05/19
Year End Close Presentation (Accounting Operations Guidance and Deadlines) – 5/06/19
Year End Close Presentation (Single Audit / Uniform Guidance) – 5/06/19
Year End Close Presentation (Requisitions & POs and Purchasing Guidance) – 5/07/19
FYE20 Year-End Q&A
FYE Calendar
Manual Appropriation Carryforward Form - 6/5/2020

Fiscal Year 2018-2019 Close
Year End Close Presentation (Session 1) – 4/29/19​
Year End Close Presentation (Session 2) – 5/03/19​
Year End Close Workshop Citywide: Reporting – 06/03/2019
Year End Close Workshop Updates – 06/03/2019
Year End Close Workshop PeopleSoft Accounting – 06/10/2019
Year End Close Workshop GASB – 06/10/2019
Manual Appropriation Carryforward Form – 8/2/2019
Payroll Posting Calendar FY19-20 – 8/22/19


Fiscal Year 2017-2018 Close
Year End Close Presentation (Main) – 5/14/18
Year End Close Presentation (Afternoon) – 5/14/18
Payroll Posting Calendar FY18-19 – 5/30/18
Year End Close Presentation Pt.2 – 7/12/18
Manual Appropriation Carryforward Form - 8/2/2018

Fiscal Year 2016-2017 Close
Grants – Yearend Close – 5/15/17
Uniform Guidance Training by MGO – 5/15/17
Year End Close Presentation Pt.1 – 5/15/17
Year End Close Presentation Pt.2 – 6/14/17
FY16-17 Closing Schedule Key Dates
Preparing Purchasing Docs for FY17-18 Presentation – 5/15/17

P-Card Program
This section contains guidelines and materials on the CCSF Procurement Card Program
P-Card Training Presentation - 05/13/2016
Access Online Self-Registration Letter
Activation and Customer Service Insert 
CCSF Cardholder GuidebookCCSF Cardholder Guidebook Word Icon
CCSF Procurement Card Policy 
CCSF User ID TemplateCCSF User ID Template Excel Icon
US Bank - Access Online


 

Sales and Use Tax Presentation
This section contains the State Board of Equalization’s Sales and Use Tax Presentation
BOE Sales and Use Tax Presentation – 01/26/16
BOE Sales and Use Tax Questions and Answers



Miscellaneous
This section contains miscellaneous items and guidelines.

Post Audit Training-7/14/06
Department Head Transition Processing Guidelines
Delegated Personnel and Employee Reimb Presentation Feb 25th - Handout
Delegation of Authority (December 22, 2008)
Approval Path Presentation 01-14-09
2010 Controller's Recalculation of Public Works Contract Threshold Amount
Chart of Accounts 
Controller's Financial Records Retention and Destruction Policy & Schedule

 

Sample Department Procedures
This section contains samples of department procedures that can be used to create procedures for your department. Please contact your fund accountant if you have samples you would like to post.
Cash Handling
Cash Receipt

Grants
Grants Procedures

Payroll
Payroll Processing
Time Reporting Procedures

Purchasing and Payables
Purchasing
Payment


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